Free Purchase Order Generator
Create a professional purchase order in minutes. Add your buyer and vendor, list the items with HSN or SAC codes, set CGST and SGST or IGST, and download a clean, print-ready PDF. Everything happens in your browser.
Amount: ₹ 65,000.00
Amount: ₹ 1,25,000.00
Amount: ₹ 1,10,400.00
Amount: ₹ 5,000.00
Subtotal: ₹ 3,05,400.00
Northwind Traders Pvt. Ltd.
12 MG Road, Indiranagar, Bengaluru, Karnataka 560038
GSTIN: 29ABCDE1234F1Z5
PURCHASE ORDER
- PO No.
- PO-2026-0042
- Reference
- REQ-1188
- Payment
- Net 30
Vendor
Meridian Supplies Co.
7 Whitefield Industrial Area, Bengaluru, Karnataka 560066
GSTIN: 29PQRSX6789K1Z3
+91 80 6677 8899
sales@meridian.example
Ship to
Northwind Central Warehouse
Survey 44, Hosur Road, Electronic City, Bengaluru 560100
| # | Item & description | Qty | Rate | Amount |
|---|---|---|---|---|
| 1 | Ergonomic office chair, high backHSN/SAC: 9401 | 10 | ₹ 6,500.00 | ₹ 65,000.00 |
| 2 | Height-adjustable desk, 1400mmHSN/SAC: 9403 | 10 | ₹ 12,500.00 | ₹ 1,25,000.00 |
| 3 | LED monitor, 24 inch, full HDHSN/SAC: 8528 | 12 | ₹ 9,200.00 | ₹ 1,10,400.00 |
| 4 | Installation and on-site setupHSN/SAC: 9987 | 1 | ₹ 5,000.00 | ₹ 5,000.00 |
Total in words: Rupees Three Lakh Forty Four Thousand Eight Hundred Fifty Three and Forty Paise Only
Notes
Please confirm receipt and the expected dispatch date.
Terms & conditions
Invoice must quote this purchase order number. Prices are firm for the validity of this order. Goods to be delivered to the ship-to address above.
Authorised Signatory, Northwind Traders Pvt. Ltd.
This purchase order is a request to supply the items above on the stated terms, and is subject to acceptance by the vendor.
Generated free at techliphant.com/tools/purchase-order-generator
The purchase order is built on your device. Check the figures and the tax treatment before you send it.
Make a purchase order in four steps.
Fill in the buyer and vendor, add your items, set the tax, and the purchase order builds as you type. Download a clean PDF when it looks right.
Add the buyer and vendor
Enter your company and the vendor you are ordering from, with address and GSTIN, and upload a logo if you have one. Add a separate ship-to address when goods go elsewhere.
List what you are ordering
Add each item or service with its HSN or SAC code, quantity and rate. The amount for every line and the subtotal are worked out for you as you type.
Set discount, tax and charges
Apply a discount, pick CGST plus SGST or IGST at the right rate, and add any shipping. The grand total and the amount in words update on their own.
Download the PDF
When it looks right, download a clean, print-ready purchase order in one click. Everything runs in your browser, so nothing you type ever leaves your device.
What a purchase order should include.
A good purchase order leaves nothing to guess. Here is what belongs on one, and why each part matters.
PO number and dates
A unique purchase order number, the order date and the expected delivery date. The vendor quotes this number on the invoice, which is how the two are matched later.
Buyer and vendor details
The name, address and GSTIN of both your company and the vendor. Correct GSTINs decide whether the supply is intra-state or inter-state, and so which tax applies.
Ship-to address
Where the goods should actually be delivered, when that differs from your billing address, for example a warehouse or a site office.
Line items with HSN or SAC
Each item or service with its HSN code for goods or SAC code for services, the quantity, the rate and the line amount. This is the heart of the order.
Taxes
CGST and SGST for a supply within the same state, or IGST for a supply across states, worked out on the taxable value after any discount.
Totals and amount in words
The subtotal, discount, tax and any shipping, adding up to a clear grand total, with the total also spelled out in words to avoid any dispute.
Terms and notes
Payment terms such as Net 30, delivery conditions, and any notes the vendor needs. These set the expectations both sides are agreeing to.
Authorised signature
A signature or an authorised-signatory line from your side that turns the document into a firm commitment to buy once the vendor accepts it.
Types of purchase order.
Most orders are standard one-offs, but a few other kinds cover repeat buying and longer agreements.
| Type | What it is | Best for |
|---|---|---|
| Standard PO | A one-off order where the items, quantities, price and delivery are all known up front. | Most everyday purchases of goods or services from a vendor. |
| Planned PO | Items and quantities are known, but the delivery date is an estimate to be confirmed later. | Buying ahead of a project when timing is not yet fixed. |
| Blanket PO | An agreement to buy up to a set value or quantity over a period, drawn down by releases. | Repeat supplies at an agreed rate, like packaging or consumables. |
| Contract PO | A master agreement on terms and pricing that individual orders then reference. | Long-running vendor relationships with negotiated terms. |
Where purchase orders earn their keep.
A written order sets clear expectations, controls spend and gives you a paper trail from order to invoice.
Procurement
Send a clear, itemised order to a vendor and agree price, quantity and terms in writing.
Inventory restocking
Reorder stock at an agreed rate and track what is on the way against each order.
Services and contractors
Commit to a scope and rate for a service, with the SAC code and terms on record.
Budget control
Approve spend before it happens, so purchases stay within an agreed budget.
Audit trail
Keep a paper trail that supports three-way matching of order, delivery and invoice.
Vendor management
Set consistent expectations across vendors and reduce back-and-forth on every order.
Raise every order in one place.
Generating one purchase order is easy. Numbering them, routing approvals, matching each one to its delivery and invoice, and keeping vendors and budgets in view is where it gets real. We build the procurement and ERP software that does that, wired to the way your team already works.
Something else in mind? See what we build.
Common purchase order questions.
It is a free online tool that turns your buyer and vendor details, the items you want and the tax into a proper purchase order you can download as a PDF. You fill in the form, watch the preview build, and save a clean, print-ready PO. It works for a single order or for raising them one at a time as you need.
Yes. It is completely free, there is no sign-up, and there is no watermark on the purchase order. You can create and download as many purchase orders as you need for personal or business use.
Yes. The purchase order is built entirely in your browser and the PDF is generated on your own device. Nothing you type, no company names, prices or GSTINs, is ever sent to a server or stored anywhere. When you close the tab, it is gone.
A purchase order, or PO, is a document the buyer issues to a vendor to confirm an order. It lists the items or services, the quantity, the agreed price and the terms. Once the vendor accepts it, the PO becomes a binding agreement to buy and sell on those terms.
A standard purchase order shows a unique PO number and dates, the buyer and vendor details with GSTIN, the ship-to address, a line-by-line list of items with HSN or SAC codes, quantities and rates, the tax, a grand total in figures and words, the terms, and an authorised signature. This tool covers all of those.
A purchase order is raised by the buyer at the start, to place an order. An invoice is raised by the vendor afterwards, to ask for payment for what was delivered. The two are matched using the PO number, so the buyer only pays for what was actually ordered and received.
It depends on where the supply happens. When the vendor and the place of supply are in the same state, GST splits into CGST and SGST at half the rate each. When they are in different states, a single IGST applies at the full rate. This tool lets you switch between the two, or turn tax off.
Only if they apply to you. HSN codes classify goods and SAC codes classify services for GST. They are optional in this tool, so you can add them where you have them and leave the field blank where you do not. When filled, they show under each line on the purchase order.
Yes. The tool defaults to the Indian rupee with CGST and SGST, since a GST purchase order is the common case, but you can switch to US dollars, pounds, euros, dirhams or Singapore dollars and use a single named tax like VAT instead. The amount in words follows the currency you pick.
Yes. A purchase order created on a computer is widely accepted and becomes binding once the vendor accepts it. Adding an authorised-signatory line, which this tool includes, is common practice. The buyer stays responsible for the accuracy of the figures and for meeting any tax rules that apply.
Yes. Upload a logo and it sits at the top of the purchase order next to your company name. Like everything else, the logo is only used in your browser to draw the PDF and is never uploaded anywhere.
This tool builds one purchase order at a time, which is ideal for a founder, a small team or the occasional order. Once you are raising POs every week, you want software that numbers them, routes approvals, matches them to invoices and tracks delivery. That is the kind of procurement and ERP software we build at Techliphant.
Good to know: this tool formats a purchase order from the details you enter and adds up the totals for you. It does not check GSTINs, HSN or SAC codes, or tax rates against any register. You stay responsible for the figures and for meeting the tax and procurement rules that apply to you. Always review the order before you send it to a vendor.
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