Free Estimate Generator
Put together a clean, professional estimate or quotation in minutes. Add your logo and line items, apply tax and a discount, and download a polished PDF to send to your client. Free, no sign-up, and nothing leaves your browser.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| UX & UI design | 1 | ₹45,000.00 | ₹45,000.00 |
| Front-end development | 1 | ₹60,000.00 | ₹60,000.00 |
| Project management | 1 | ₹20,000.00 | ₹20,000.00 |
This estimate is valid until the date shown above. Prices may change after that. A 40% advance is due to begin work, with the balance on delivery. Reach out with any questions.
Your details and figures stay on your device. The PDF is created right in your browser.
A professional estimate in four steps.
Fill in your details, list the work, set your tax and discount, then download the PDF. The preview updates as you type, so what you see is what you send.
Add your details
Enter your business name and contact details, then who the estimate is for. Upload a logo if you have one and it shows up on the document.
List the work
Add a line for each product or service, with a short description, the quantity and the rate. Each line total and the subtotal update as you type.
Set tax and discounts
Add a tax such as GST or VAT, a discount as a percentage or a flat amount, and shipping if you charge it. Pick the currency that fits your client.
Download and send
Check the live preview, then download a clean PDF to email or print. Nothing you type ever leaves your browser.
What to put on a good estimate.
A clear estimate wins trust and saves back and forth. Cover these and the client can say yes without a follow up call.
Your business and logo
Your name, address, email and phone number, plus a logo, so the estimate clearly comes from you and is easy to reply to.
Who it is for
The client or company name and their contact details, so there is no doubt who the estimate has been prepared for.
A number and dates
A unique reference number, the date you issued it, and a valid until date, so both sides know how long the prices hold.
A line for every item
A short description of each product or service, the quantity and the rate. Group related work so the client can follow the total.
Subtotal, tax and discount
Show the subtotal, any tax such as GST or VAT, any discount, and shipping, so the final figure is easy to check.
Notes and terms
Anything the client should know before they say yes: what is and is not included, payment terms, and how long the quote stands.
Estimate, quotation or invoice?
They look similar but do different jobs. Here is when to reach for each, so you send the right document at the right moment.
Approximate
A good faith projection of what a job is likely to cost. Useful early on, when the scope is still taking shape and the exact figures may still move.
Fixed price
A firm price for a clearly defined scope of work, usually valid for a set period. Once the client accepts it, it is close to a commitment on both sides.
Payable
A request for payment for work already delivered or agreed. It carries a due date and is the document your books and taxes are built on.
Quoting and invoicing that runs itself.
This tool is great for a one off estimate. But once you are quoting every week, chasing approvals and turning accepted quotes into invoices, you want it all in one place: numbered documents, tax that reconciles, and a clear record of what each client has approved and paid. That is the kind of billing, ERP and CRM software we build at Techliphant, shaped around how your business actually works.
Running sales too? See Tilarq CRM.
Common questions.
It is a free online tool that helps you put together a clean, professional estimate for a client. You fill in your business, the client, and a list of items with their quantities and rates. The tool adds up the subtotal, tax and total for you, shows a live preview, and lets you download the finished estimate as a PDF.
Yes. It is completely free, there is no sign-up, no watermark on your PDF, and no limit on how many estimates you can make. It runs entirely in your browser, so you can use it as often as you like.
An estimate is an approximate figure you give early on, when the scope may still change, so it is understood to be a best guess. A quotation is a firm price for a defined piece of work, usually valid for a set time, that the client can accept as it stands. This tool can produce either one, along with a simple proposal, by switching the document title.
A good estimate has your business details and logo, the client details, a unique estimate number, the issue date and a valid until date, a line for each item with its quantity and rate, and a clear breakdown of the subtotal, tax, any discount and the total. A short notes section for terms and what is included rounds it off.
In the summary section you can name the tax, for example GST, VAT or Sales tax, and set the rate as a percentage. The tool applies it to the amount after any discount and shows the tax as its own line, so the client sees exactly what was added.
Yes. Upload your logo and it appears at the top of the estimate and in the PDF. You can pick from several currencies, and every amount, from the line rates to the total, updates to match. The tax name is yours to set too, so the document fits how you bill.
Yes. Once your estimate looks right in the preview, download it as a PDF with one click, ready to email or print. You can also send it straight to your printer. The PDF is generated on your own device, so nothing is uploaded.
On its own, an estimate is usually not a binding contract, since it is understood to be an approximate figure. A quotation that the client accepts in writing carries more weight, and a signed agreement more still. If a job matters, spell out the scope, the price and the terms clearly, and treat this tool as a starting point rather than legal advice.
It is up to you, but a validity of one to four weeks is common. Setting a valid until date protects you when costs move, and it gently nudges the client to decide. The tool fills in a date a couple of weeks out by default, and you can change it.
Yes. The whole tool runs in your browser. Your business details, your client details and the amounts you enter are never sent to a server or saved anywhere by us, so your numbers stay on your own device.
You can reuse the same details and switch the wording, but this tool is built for one off estimates rather than running your billing. Once you are sending estimates and invoices regularly, and chasing approvals and payments, you want software that tracks all of it in one place. That is the kind of billing and CRM software we build at Techliphant.
It is meant for quick, good looking estimates, not for running your finances. When you are quoting and invoicing every week, you want numbered documents, tax that reconciles, and a record of what each client has approved and paid. If you get to that point, that is exactly the sort of ERP, billing and CRM software we build.
Disclaimer: This estimate generator is provided free for general business use. An estimate is an approximate figure and is not, on its own, a binding contract or a tax invoice. You are responsible for the details, prices and tax rates you enter, and for meeting the invoicing and tax rules that apply to you. Nothing here is legal, tax or accounting advice.
Ready when you are
Let's build something exceptional.
Tell us about your business, your stack, and the problem you are trying to solve. We respond with a clear next step usually a 30-minute discovery call, no fluff.