Free Email Signature Generator
Make a clean, professional email signature for Gmail, Outlook and Apple Mail. Fill in your details, pick a template, colour and font, and copy a signature built the way email clients actually render. It runs entirely in your browser, so nothing is uploaded.
Must be a hosted https URL. Mail clients block images embedded as data, so the picture has to live somewhere public, like your website.
Socials render as text links, which survive every mail client. Leave the ones you do not use empty and they are left out.
Best regards,
Add your name and your signature appears here, exactly as recipients will see it.
Copy signature puts the styled version on your clipboard for pasting into Gmail, Outlook or Apple Mail. Copy HTML gives you the code for editors that accept it.
Send yourself a test email after installing it. Signatures are one of those things worth checking on a phone as well as a desktop.
Details to signature in four steps.
Fill in the form, style it, check the preview and copy the result into your email settings. The preview updates live as you type.
Fill in your details
Add your name, role, company and contact lines, a hosted photo or logo URL if you have one, and any social profiles. Empty fields are simply left out.
Pick a template and style
Choose Classic, Stacked or Compact, then set the accent colour, an email-safe font and the text size. The preview updates with every change.
Check the live preview
The preview is the exact HTML your email app will use, so what you see is what recipients get. Give the links a click to make sure they point the right way.
Copy it into your email app
Tap Copy signature, then paste into the signature box in Gmail, Outlook or Apple Mail. You can also copy the raw HTML or download it as a file.
Signatures that render everywhere.
Email clients strip stylesheets and ignore modern CSS, which is why a signature that looks fine in one app falls apart in another. This tool only generates markup that survives all of them.
Built to survive email clients
The signature is plain nested tables with every style written inline and sizes in px, the only layout that renders the same in Gmail, Outlook, Apple Mail and the rest. No stylesheets to strip, no flexbox to break.
One-tap rich copy
Copy signature puts the formatted signature on your clipboard, not the code, so you can paste it straight into the signature box of your email settings and it arrives styled.
Honest about images
Mail clients block embedded image data, so the photo field takes a normal hosted URL and the tool says so instead of generating a signature that silently loses its logo.
Private by design
The form, the preview and the HTML are all generated in your browser. Nothing you type is uploaded or stored, so your phone number and address stay on your own machine.
One signature is easy. A consistent brand is the real job.
A generator sorts out your own signature in a minute. Across a company, the same problem becomes branded signatures for every inbox, email templates that render in every client, and transactional email that matches your site. That is the kind of email and web development we do at Techliphant, built around how your team works.
Want a scannable contact card too? Make a vCard QR code.
Common questions.
Click Copy signature here, then in Gmail open Settings, choose See all settings, and scroll to the Signature section on the General tab. Create a signature if you do not have one, click into the box and paste. Save changes at the bottom and send yourself a test email.
Copy the signature, then in new Outlook or Outlook on the web go to Settings, then Mail, then Compose and reply, and paste into the signature editor. In classic Outlook it is File, Options, Mail, Signatures. Paste rather than retype, so the formatting comes along.
Copy the signature, open Mail, then Settings, then Signatures, pick the account and add a new signature, and paste into the right-hand box. Untick "Always match my default message font" so Mail keeps the styling you chose here.
Because email clients are stuck in the past. Most of them strip stylesheets and ignore modern CSS layout like flexbox and grid, but they all render simple tables with inline styles. It looks old fashioned in the code, and it is exactly why the signature displays the same everywhere.
A signature travels with every email, and most clients, including Gmail and Outlook, block images embedded as data directly in the HTML. The reliable way is a normal https URL to an image hosted somewhere public, like your website, so the recipient's client fetches it. If you have no hosting, your site's media library or any public image host works.
The templates display it at 64 to 72 pixels square, so upload an image around 128 to 144 pixels square and it stays sharp on high density screens. Keep the file small, well under 100 KB, since it is fetched with every email you send. Square images work best because the templates round the corners.
Icon images would need to be hosted somewhere and fetched by every recipient, and when a client blocks remote images you are left with a row of broken squares. Text links always render, always work, and honestly read more professional than a strip of tiny logos.
Mostly, with one caveat. Some clients, Outlook and Gmail on phones in particular, recolour email text in dark mode, so your greys can turn light and your accent colour may shift. The templates here use plain dark text on a transparent background, which survives that conversion better than most, but send yourself a test and check it on your phone.
Less than you think. Name, role, company, one phone number, your website, and at most a couple of social links. Every extra line dilutes the ones that matter, and enormous signatures with banners and quotes tend to get clipped or flagged. If a field does not earn its place, leave it empty and this tool leaves it out.
The tool does not store anything, so the simple way is to come back, fill the form again and paste the new version over the old one in your email settings. If you keep the downloaded HTML file, you can also paste its contents back into any signature editor that accepts HTML.
No. The signature is assembled in your browser with JavaScript, and the preview renders locally. Nothing is sent to us or stored anywhere. The only outside request is your own photo URL, which your browser fetches directly to show the preview.
Yes. A generator covers one person at a time, but consistent signatures, branded email templates and transactional email that renders everywhere are really a build-once job across your organisation. Designing and building that kind of email and web infrastructure is part of the development work we do at Techliphant.
Private by design: this generator runs entirely in your browser, so nothing you type is sent anywhere or stored. Your phone number, address and profiles stay on your own device. The only outside request is your own photo URL, which your browser fetches directly for the preview. It is provided free for everyday use.
Ready when you are
Let's build something exceptional.
Tell us about your business, your stack, and the problem you are trying to solve. We respond with a clear next step usually a 30-minute discovery call, no fluff.